A supermarket is seeking a detail-oriented and highly organized General Secretary to join their team. This key administrative role will assist in a variety of day-to-day operational tasks to ensure smooth store functions, customer satisfaction, and accurate record-keeping. The ideal candidate will be proactive, possess excellent communication skills, and be able to handle multiple tasks efficiently in a fast-paced retail environment.
Responsibilities:
Record customer orders with all necessary details, such as company name, product specifications (e.g., color, size), and any other specific customer requirements.
Ensure that orders are sent to the appropriate department within 5-10 minutes of being received.
Enter all received bills into the system promptly.
Ensure that new items are entered with the correct UPC codes and that prices are accurate.
Verify that the markup from the cost price is consistent with the company’s pricing structure, adjusting for changes in pricing as needed.
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Scan and organize bills into Evernote, ensuring all bills are sorted into the correct company folders for easy retrieval.
Contact customers for collections..
On a monthly basis, email customers their balance statements
Ensure all orders are accurately recorded and processed for fulfillment.
Handle and process online orders efficiently, ensuring that all details are recorded and products are prepared for customer pickup or delivery.
Qualifications:
Proven experience in an administrative or secretarial role, ideally in a retail or grocery setting.
Strong organizational skills with the ability to manage multiple tasks and deadlines simultaneously.
Attention to detail is crucial, particularly with order accuracy, pricing, and document management.
Excellent communication skills, both written and verbal, with the ability to interact with customers, staff, and vendors professionally.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Docs, and basic office equipment (phone systems, scanners, etc.).
Ability to handle confidential information with discretion.
Previous experience with Evernote or similar organizational tools is a plus.
Preferred Candidate:
Middle-aged candidates are preferred, though all qualified applicants are welcome to apply.
Reliable, punctual, and professional demeanor with the ability to handle busy periods calmly and efficiently.
Competitive compensation and flexible work schedule.
A supportive and friendly work environment.
Opportunity to contribute to the smooth operation and growth of a local, community-focused grocery store.
Salary:$40K
Location: Brooklyn, NY
