Office Manager

A financial services firm is seeking an HR and Payroll specialist to also take on the role of Office Manager. This position interfaces with all areas of the company and senior management. This position requires excellent attention to detail and organizational skills. This role requires handling sensitive and confidential information.

Responsibilities:

  • Manage HR processes such as onboarding, employee benefits, and payroll administration.
  • Provide orientations for new hires by sharing onboarding packages and explaining company policies.
  • Assisting in payroll preparation by providing relevant data, like absences, bonus, and leaves.
  • Maintain and understand the company handbook and policies.
  • Assist with Payroll using ADP weekly-Data Entry of employee hours worked/earned.
  • Manage Health and Safety and fire regulations, desk moves, office renovation and desks.
  • Manage the shipping room, mail, and deliveries.
  • Maintain relationships with vendors.
  • Liaise with cleaning contractors and building manager regarding office maintenance.
  • Responsible for creating IDs for in office hires and Passes for vendors and clients.
  • Manage front desk receptionist and their duties.
  • Coordinate with IT department on all IT equipment.
  • Plan and coordinate company events in-house or off-site; celebrations, companywide meetings.
  • Manage general office duties.

Requirements:

  • Strong customer service focus.
  • Excellent time management skills and ability to multi-task and prioritize work.
  • Proven experience as an Office Manager, Front Office Manager or Administrative Assistant.
  • Proven track record in upholding strict confidentiality protocols while handling sensitive information and maintaining the highest ethical standards.
  • Attention to detail and problem-solving skills.
  • Excellent written and verbal communication skills.
  • Teamwork skills.
  • A creative mind with an ability to suggest improvements.
  • Experience managing a small team 3-4 people.
  • Degree/education in Human Resources, Business Administration or similar is a plus.

Location: Brooklyn, NY
Salary: $80K

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Details:

Job #4940

$80,000

General Manager

Brooklyn

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