Executive Assistant

A health services firm is looking for an Executive Assistant to perform a variety of administrative tasks and support the CFO.
The Executive Assistant’s responsibilities include managing calendars, making travel arrangements, and gatekeeping. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.


  • Main point of contact amongst executives, staff, external partners, and state and federal agencies.

•          Manage information flow in a timely and accurate manner.
•          Manage CFO’s calendars and set up meetings.
•          Make travel and accommodation arrangements.
•          Prepare weekly, monthly or quarterly reports.
•          Oversee the performance of other clerical staff.
•          Format information for internal and external communication – memos, emails, presentations, reports.
•          Take minutes during meetings.
•          Screen and direct phone calls and distribute correspondence.
•          Organize and maintain the office filing system.
•          Quickbooks entries/tasks as needed.
•          Perform related duties as assigned by supervisor.
•          Maintain compliance with all company policies and procedures.

•          Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers.
•          Excellent computer proficiency (Quickbooks and MS Office – Word, Excel and Outlook).
•          Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service.
•          Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices.
•          Work experience as an Executive Assistant, Personal Assistant or similar role.
•          Outstanding organizational and time management skills.
•          Familiarity with office gadgets and applications (e.g. e-calendars and copy machines).
•          Discretion and confidentiality.
•          High school diploma or GED required.
•          Associate degree preferred.

Location: New York, NY
Salary: $80K

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Job #4751


Executive Assistant

New York

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