Executive Assistant

A real estate development firm is seeking a capable Executive Assistant.
The Executive Assistant will provide administrative/technical support and project management assistance, communicate with internal and external entities, interface between two leading company Executives, assist with special projects, and complete other related duties.


  • Proactive in managing the Executives' time with the utmost efficiency.
  • Interfacing with various entities on behalf of the Executives, including banks, builders, architects, inspectors, vendors, legal entities, managers, company staff, and more.
  • Conducting research for existing and potential projects. Compiling reports and presenting findings.
  • Drafting and editing various contracts and business documents.
  • Managing calendars; coordinating and scheduling meetings.
  • Scheduling travel arrangements.
  • Following ongoing projects, assisting as appropriate and providing updates to Executives.
  • Developing relationships with internal and external resources, communicating with internal and external entities and ensuring proper flow of internal/external information.
  • Attending meetings as necessary and handling follow-ups.
  • Maintaining certain vendor agreements (signings, renewals and terminations) and facilitating negotiation processes with such parties.
  • While performing the functions above, work to develop, and demonstrate a working knowledge, of the company’s structure, operations, policies and procedures, to become a valuable resource.


  • Previous experience as an Executive Assistant. 
  • Ability to understand what to work on without guidance.
  • Experience in real estate and/or construction field.
  • Proficient in Microsoft Office applications (Word, Excel, Outlook).
  • Good project tracking/management skills.
  • Excellent interpersonal and communication skills (verbal and written), with the ability to interact effectively with individuals at all levels.
  • Strong organization skills with ability to prioritize work and work independently.
  • Possess a superior level of professionalism and the ability to maintain strict confidentiality.
  • High work standards and strong attention to detail and accuracy.
  • Ability to flourish in a collaborative, team-based environment.

Location: Brooklyn, NY
Salary: $150K

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Job #4730


Executive Assistant


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