AP Director

A health services firm is seeking an AP Manager to manages payables for over 30 Departments, each with their own unique expenses.

Expenditures are processed by invoices & paid to vendors via Check, CC & ACH, Employee Credit cards & Online purchases.
In addition to that, there’s Employee reimbursement, Petty cash & ongoing expenses e.g., rent, leases, Utilities, Dues & subscriptions etc.


  • Create, Update, and maintain Accounts Payable Systems, policies & procedures to ensure adherence to company guidelines.
  • Review existing processes, structures, and systems with a focus on simplifying, standardizing, and automating them to deliver maximum efficiency across the organization.
  • Create & maintain PO’s/Budgets for each Expense type.
  • Detect & resolve abuse or abnormalities in spending.
  • Ensure legitimacy of Employee reimbursement, Usage of Agency’s Credit Card & Amazon/Uber accounts.
  • Enforce proper approval process for Invoices by respective parties prior to payment.
  • Direct timely processing of disbursements.
  • Ensure monthly ongoing invoice & dues are submitted and paid promptly.
  • Expenses are allocated & posted accurately to the correct Departments & expense accounts.
  • Ensure contracted invoices are paid according to contract.
  • Make sure violations are handled promptly.
  •  W9, Workers Comp etc. On file for Vendors.
  • Process year end 1099’s.
  • Positive Pay.
  • Handle undeposited funds.


  • Several years of accounts payable experience.
  • A few years of experience in a leadership role.
  • Must be Creative, Highly accountable, Self-starter, Self-Motivated, Independent, Action & detail oriented.
  • Must possess strong problem solving, leadership and team building skills.
  • Must have strong interpersonal skills necessary to create effective working relationships with employees at all levels of the organization.
  • Ability to thrive in a dynamic, fast-paced work environment.
  • Able to work effectively under pressures of deadlines.
  • Strong Excel skills.

Location: Brooklyn, NY
Salary: $150K

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